TeamRecruit

Build own applicant database. Keep unlimited number of applicants. Start managing vacant positions by those experts you already worked with

Applicant's card keeps all detailed information: CV, photo, files, interview, interaction history, vacancies approvals, process participants comments, competency evaluation, testing, video interview records, PDP consent

You can continue interacting with applicants you already know: we'll transfer your applicants database from Excel spreadsheet free of charge. Following data to be transferred: applicant full name, details, position & company, salary expectations, date of birth, and your comments

When uploading CV from text file, system creates applicant's card where all received data is uploaded (incl. photo, if there is one). Same time system checks for duplicates absense

Uploading CVs in one click from job websites: Russia: HeadHunter, SuperJob, Avito, Work in Russia Turkey: Kariyer.net, LinkedIn, Yenebiris, CareerJet, HeadHunter UAE: Bayt, CareerJet, LinkedIn

Receiving job responses directly from recruiter's workspace in one click

Google Chrome and Yandex Browser extensions help to upload CVs from job websites quickly with ease

When uploading new applicants, system auto-checks for matches with previously uploaded applicants and, if required, allows you to combine them with existing ones. Matching is done by e-mail, cell phone, socials link or a combination of two fields: full name and birthdate

Applicants click on the button to open a short form which, once filled out, is automatically uploaded to system. Features are implemented with Yandex Forms

When sending letters with CVs to a special address, system will recognize received CV, add it to database and notify of import results.

Applicant's card stores the entire interaction history: recruitment funnel progress, status updates, incoming and outgoing messages from all channels (e-mail & messengers), chatbot correspondence, test results, video interview recordings, and all users comments on this applicant

You can customize search by any criteria: full-text search by first name, last name or CV text, or search by partial match. Specify search area, use filters and logical operators

If applicant specified link to socials, you can access it directly from applicant's card

Generating “flexible” applicant lists, adding any available applicant details to these lists, interactive selection & sorting

Receive data both as table and list. Select data to be presented: full name, phone, position, etc. Available formats: xls, doc, pdf, html, xml, txt

Applicant card information can be edited and additional characteristics can be added both from predefined list and new ones can be created

If required, system allows to hide part of applicant's details from coordinators (for instance, required salary)

System allows to record referral program participants and amount of remuneration.

Cloud storage capacity limits, where information on applicants and records of phone conversations are stored

Number of vacant positions with “In Progress” status

When creating vacant position application, internal customer can fill in required characteristics with one button: either by position or by staff unit

Approval takes place according to a customizable route (parallel or sequential)

Recruiter can create a vacant position without application and matching. He can edit it also

Tracking info on job posting deadlines on each website. Re-posting of ads that have expired

Auto calculation of position deadline considering business days calendar

These features are set during vacant position creation process. “Confidential” position is only visible to customers and recruiters related to it. Privacy settings can be changed. “Mass” vacant position has no scheduled deadline, no closing date, and no set number of open positions. This feature cannot be canceled

Given vacant position, applicants who live nearby can be reviewed

Each vacant position or applicant is assigned to recruiter who handles it. You can re-assign recruiter at any recruitment funnel stage

You can select data to be displayed: for applicants - full name, phone, review status, etc.; for vacant positions - status, opening date, number of final applicants, etc. Available formats are xls, doc, pdf, htm, mxl, htm, txt

Job Profile Creation. Set of requirements and competencies, screening criteria, applicants ranking for compliance with job profile

System lets attach any required files (up to 50 Mb in size) to the vacancy and in any quantity

If required to suspend applicants selection on certain position, set status “Suspended”. System will deduct suspension days from total duration

Edit vacant position and add additional specifications

In job card you can find all required information: status, opening date, deadline execution, number of planned and final applicants

Creating customized job vacancy landing page

Adding, modifying and deleting job description cards on landing page

Customizing recruitment funnel according to your strategy: set, stages sequence, applicant statuses, required approvals

You can have an unlimited number of stages in your recruitment funnel. After all, all recruitment stages that exist in real business process must necessarily be in recruiting program

Different funnels can contain different number of stages depending on selection field. Configuring various funnels for different vacant positions will make recruiter's work easier and better, and analytics will be more accurate and reliable

Adding typical rejection reasons faced in recruitment process helps analyzing them to detect and correct hidden issues. The list of rejection reasons can be added during the process (no limitations)

If required, you can transfer applicant to any stage, skipping one or more stages in funnel, or creating additional stages

You can configure it so that customer, Security Service employee, or someone else related to vacant position can independently transfer applicant to next stage where recruiter's participation is not required

Setting deadlines enables you to control time applicants spend at each stage preventing them from “freezing”

System generates applicant rating for each position (i.e. defines their compliance with position requirements by comparing characteristics)

Customization of tests and surveys for applicants depending on vacant position

Testing applicants with chatbots at convenient time on any device (smartphone, tablet, PC)

System allows mass applicants transfer to the next stage of recruitment funnel with one button. Same way, you can perform mass applicants rejection

Approval by both internal customer, hiring manager and Security Service. Set time limits for approval

Potential approval documents: offer, medical examination, Security Service survey, etc.

Send CV via e-mail or messenger for approval

All participants can leave comments on applicant at all recruitment funnel stages

Calendar is kept separately for each system user: recruiter, internal client, etc.

Set up meetings are integrated into recruiter and all meeting participants calendar

When scheduling meeting with applicant, you can select and book meeting rooms. System will prompt you if selected meeting room is already occupied for required time

Adapt any document template from an offer to medical examination referral according to your own templates

System allows customer to view statistics on all recruitment stages, which makes recruiting process clear with no questions for recruiter to be asked

Personal account branding with your corporate design makes it individual and permeates it with corporate spirit

Use chatbots to interact with applicants, perform surveys & testing

Use chatbots to interact with applicants, perform surveys & testing

System lets you exchange messages with applicants via recruiter's desktop. Business account is required (900 RUB/month)

Use chatbots to interact with applicants, perform surveys & testing

Send SMS to applicants and internal clients according to pre-defined templates with or without variables

Send e-mails to applicants directly from recruiter's workspace. All correspondence is saved both in recruiter's mailbox and in applicant's card

System indicates whether applicant has viewed e-mail or not

Messenger launches from applicant's card if login is specified

Virtual PBX “MIKO” integration is implemented. VoIP operator is to be selected by company independently

Applicant's card opens immediately when recruiter receives an incoming call

Incoming call is redirected to recruiter who deals with applicant on certain vacancy

Redirecting call to another recruiter or employee is available during active call

Includes: "Listen" - you are listening to conversation between recruiter and applicant without them hearing you. They are not notified of it. "Whisper" - you are listening to conversation between recruiter and applicant. What you say will be heard by recruiter. Applicant will not hear you. "Join conversation" - you join conversation as a third party. In this way, a conference of 3 parties is created

If applicant's profile is opened, “Call Log” event feed stores audio files of conversation between recruiter and applicant

Which recruiter receives more calls with positive or negative decisions and calls duration

Calls report: recruiter who received call, caller, call duration, end-decision

Any employee can get required information from applicant with script, record it, and when call ends delegate this task to assigned recruiter (if he was busy on the line)

System auto-transcribes audio conversation with applicant into text

When creating event, for each party time will be auto-indicated in their time zone no matter location

Sending personal messages (SMS, messengers, e-mail) by recruitment stage to both internal customer and applicant

Sending interview reminders to applicant and updating them on review status with messengers, SMS, e-mails

Remind recruiter to perform specific action on applicant (for instance, make a call)

You can customize sending notifications to customer or applicant about certain actions only, not all

Create e-mail templates with custom variables that system will automatically replace with applicant's name, job title, interview date and time, etc.

Sending approval results to all parties of approval process (incl. applicant)

Internal chat via 1C interaction subsystem

Adding logos to all document templates, e-mails and notifications

User will be notified when event date and time in system's internal calendar is updated

System can be set up to auto-notify recruitment process parties at any funnel stage

Online video interview at a time convenient for applicant, in any location and from any device (tablet, smartphone, laptop, PC) with no recruiter's participation (asynched).

For each vacant position a different video interview script is created. Recruiter questions are recorded in video format and playback according to created script

Video interview questions can be both in video and text format

Video interviews from applicants are automatically transcribed for further analysis.

Video interview results can be used to get AI prediction (8 trained AI models) on applicant's personal skills

Neural network will help to evaluate applicant by competencies as a result of testing and provide guidance on moving him/her to next recruitment stage

Automated processing of received applications from website, moving applicant to a certain stage on the basis of customized conditions. Various scenarios for different vacant positions and applicant categories

Custom chatbot (Telegram, Viber, Whatsapp, VK) for interviewing, testing, screening or informing applicants

Since recruiter values every single minute of working time, screening helps to avoid wasting time on long interviews with inappropriate applicants

Search for appropriate applicants considering certain criteria set (based on AI methods)

Auto processing of received applications from job board (LP), loading applicant data into system, assigning applicant to certain recruitment stage based on pre-set conditions

You can get whole scope related to recruitment funnel, sources, rejections and its reasons on one screen in the interactive “Recruitment Funnel” report

“Recruiters' Workload” report provides you with all statistics for each recruiter: all opened positions, time spent working with applicants, number of applicants to process, etc.

One can analyze through which recruitment channels involve largest number of successful applicants

Analyze: closed positions at certain period (considering business days calendar), new applicants and recruiters who closed these positions

System monitors vacant positions with expiring deadlines

Applicant's presence duration at one stage of recruitment funnel is monitored on recruiter's desktop

Analyze both applicant' and company' refusals

With filters you can customize required report

Any report data can be downloaded in Excel format

Branded e-mail sent to applicants from recruiter's work e-mail with an automated request for PDP consent in accordance with current legislation. E-mail contains PDP consent provided by lawyers

Downloading Excel report on applicants who did not provide PDP consent

Data depersonalization is performed at applicant's request or upon PDP consent withdrawal. System fully complies with legal PDP requirements

Secure login to portal with Windows Active Directory lightweight access protocol. Hybrid identification allows creating common user certificates for authentication and authorization for all resources, regardless of location

Defines whether passwords must conform to set of rules for strong passwords. If enabled, system will prevent creation of password that does not meet several requirements

Two-step authentication provides stronger account protection. Attackers will not log in even if they know your password

All four PD categories are protected by our certified system

Available with “Talent Management” or “Employee's Personal Account” module

Data integration consists in data sync between system and company's database. When synchronizing, website can both receive and send data to 1C system.

With “Employee's Personal Account” module you can fill out survey, issue e-signature, review Company Legal Documents, sign employment contracts

Available with “Talent Management” module

Getting data related to end-applicant and employment order

At IT security request, deployed in system on client's servers (via on-premise). For this deployment type it is mandatory to comply with project tech requirements

Application aimed to work on mobile devices running iOS and Android

iPhone caller ID is a simple way to protect yourself from part of calls. Third-party services collect and update phone database providing information when call comes from an unwanted number.

Daily, weekly, monthly or quarterly database upload in JSON format to your SFTP server

Change interface language to Russian, Turkish or English

Customize up to 3 recruitment funnels for different fields

Third-party calendar enables you for sending events to personal calendar of meeting (interview) parties. If company uses a common corporate domain, after enabling calendars, recruiters will be able to know of colleagues' employment and book meeting rooms

Customization, maintenance, adaptation, fixing errors, and modification of all provided solutions. Recent software updates (new versions or new system modules)

Software training, demonstration of basic features. Initial incoming and retrieved CVs processing. Interviewing applicants, performing tests, evaluation

Training process is based on typical processes and scenarios. Setting up business processes, compliance routes

TopFactor is ready to implement new features upon your demands